Assistant to the Human Resources Department (f/m/d)

Médecins Sans Frontières (MSF) is a private and independent international medical aid organisation. Diversity, open mindedness and mutual respect are of particular importance in our organisation. MSF provides medical aid in more than 70 countries worldwide. The headquarters of the German section of MSF - Ärzte ohne Grenzen e.V. is in Berlin. In the headquarters, over 250 employees work in the fundraising, communications and engagement, finance and administration, human resources and project departments.

Assistant to the Human Resources Department (f/m/d)

For applications please use this Link: https://jobs.msf.de/8bnyt 

Job Location: Berlin

Start Date: 01.01.2025

Job Duration: permanent

Job Dimension: 80%

Application Deadline: 03.11.2024

The Assistant to the Human Resources (HR) Department ensures the effective and efficient functioning of the HR Department at MSF-Germany by providing administrative support to the Head of HR and the wider department management team.

In your role you will

• Organize and co-ordinate HR MT & departmental meetings, departmental trainings/ events and intersectional meetings including minute-taking and follow-ups
• Support planning and reporting processes, key deadlines & deliverables, and coherent data entries and documentation within the department
• Ensure proper preparation and actualisation of important department documents, presentations and internal communication and support HR information management and administration of SharePoint pages
• Prepare on-boardings and integration of new departmental staff members
• Support procurement in HR following our internal guidelines incl. proper filing of relevant documents
• Handle administrative tasks such as assuring replacements in MT meetings and Office Briefing, correspondence, appointment coordination & travel bookings
• Support departmental initiatives and units as required and possible
• Replace other department assistants with similar administrative duties

You Have

• Completed administrational training or Bachelors university degree
• First work experience in a similar position (office organisation and administration)
• Previous experience in Human Resources is preferable
• A structured and organized approach including the ability to handle different topics in parallel
• Ability to handle complex planning and reporting processes with attention to detail
• Excellent communication skills, orally and in writing in German and English (C1) and proficiency in MS Office (nd internet-based software and technology
• Ability to apply and combine up to date knowledge for office management tools
• Service orientated person with a high level of discretion and a good team player

Our Offer

Financial benefits

• Payment according to a transparent internal salary structure; in this position according to group 2 with full-time employment (40h/week) from 3,309 Euro to a maximum of 4,187, depending on the relevant professional experience
• 13th salary, regular salary increases within the salary structure and annual inflation adjustment
• Company pension plan after 24 months of seniority
• Subsidy for job ticket or Deutschlandticket
• Subsidy for a sports membership at Urban Sports Club
• Financial allowance for remote work and company laptop with additional accessories for mobile working

non-financial benefits

• 30 days holidays plus days off on 12/24 and 12/31
• Flexible working hours, remote work incl. possibilities to work up to 6 weeks per year from abroad within the EU
• Wide range of internal training opportunities and annual external trainings budget

Additional benefits

• Insights on international field projects through regular reports, presentations and exchange with colleagues
• Opportunity to exchange ideas in our inspiring MSF Germany specific and international network and to help shape the future of the organization
• A meaningful, varied job in a respectful and positive organizational culture where empowerment and team decision-making are valued

As an internationally operating organisation, we welcome diversity, open mindedness and mutual respect. In accordance with our values, we only analyze the professional qualifications in the applications, regardless of ethnical and social origin, religion or belief, gender, sexual orientation or age of the applicant.

For applications please use this Link: https://jobs.msf.de/8bnyt